Admin & Sales Support Coordinator — Tokyo Hi-Tech Japan K.K. (Aoyama)

About Us

Hi-Tech Japan K.K. is a bilingual recruitment and staffing firm based in Tokyo, placing high-quality bilingual professionals into multinational and Japanese companies since 2012. Our Tokyo headquarters is supported by back-office teams in Mumbai and Manila, so every day is a genuinely global one. Our office language is English, our team is international, and we are looking for a Japanese-speaking coordinator who can be the calm, organized centre of our operations — and the bridge between our team and our Japanese clients.

Learn more: hitechjapan.co.jp

Why This Role Is Different

• You are the backbone of the operation. This isn’t a paper-shuffling admin job. You’ll own
  scheduling, documentation, client and candidate coordination — the whole team leans on you to
  make things run smoothly.
• Use your Japanese every single day. You’ll handle client communication, contracts, invoices,
  and compliance documentation in Japanese — while working in English internally with an
  international team. Perfect for someone who wants to keep both languages sharp.
• Three roles in one — never boring. Admin, sales support, and recruitment coordination. You’ll
  see the full business from the inside, learn how bilingual recruitment actually works, and build a
  broad skill set most single-track admin roles can’t offer.
• International culture, in the heart of Aoyama. Our office sits near Aoyama-itchome and
  Omotesando — one of Tokyo’s most desirable neighbourhoods for lunch, coffee, and life after
  work. English is the working language internally; Japanese is your daily tool with clients and
  paperwork.
• Small team, direct access to leadership. No corporate bureaucracy. Your ideas are heard and
  acted on. Your career growth is visible and real.
• Structured training and long-term stability. Clear onboarding, ongoing learning, and a full-time
  onsite role designed for someone who wants to grow with the company — not just fill a seat.
  What You’ll Do
  Administrative Support
• General office administration, documentation, and records management
• Handling contracts, invoices, and client-facing paperwork in Japanese
• Supporting compliance and license-related documentation (e.g., paid employment placement
  licence renewals)
• Keeping internal systems and data clean, current, and organized
  Sales Support
• Assisting with client communication and follow-ups in Japanese
• Preparing proposals, presentations, and business documents
• Coordinating meetings, calls, and schedules across time zones
• Maintaining and updating the CRM and client database

Recruitment Support

• Posting job advertisements across bilingual job boards
• Coordinating candidate interviews and scheduling with hiring managers
• Managing candidate documentation and screening logistics
• Supporting recruiters with follow-ups, reports, and pipeline organisation
  Who We’re Looking For
• Native or business-level Japanese — comfortable writing keigo emails and handling client
  documentation
• Conversational English minimum — you’ll use it every day with the internal team
• Strong organisational skills, attention to detail, and a calm approach under pressure
• Comfortable in a multicultural, direct-communication environment
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Previous experience in administration, HR / recruitment, or sales support is preferred but not
  required — the right mindset matters more
• Eligible to work in Japan
  What We Offer
• Competitive base salary (commensurate with experience)
• Performance-based bonus opportunities
• Social insurance (健康保険・厚生年金・雇用保険・労災)
• Paid annual leave and Japanese national holidays
• Transportation allowance
• Ongoing training and international business exposure
• A stable, long-term full-time position with real growth potential
  Location & Hours
• Aoyama-itchome, Minato-ku, Tokyo — 3 min from Aoyama-itchome Station (Ginza / Hanzomon
  / Oedo lines)
• 9:00 AM – 6:00 PM, Monday to Friday
• Onsite
  The Kind of Person Who Thrives Here
  Someone proactive rather than reactive. Someone who takes real ownership of their work,
  communicates clearly and professionally, and wants to build a long-term career in a growing
  international company — not just clock in and out. If that sounds like you, we’d love to hear from you.
  
  How to Apply
  Send your resume (English or Japanese) to info@hitechjapan.co.jp. Interviews will be conducted in
  Japanese and English.